Business Support Assistant - Compliance
  • Applications for this job are now closed.
  • Expired: 13 May, 2016

Reporting to the Business Support Manager the BSA-Compliance will be responsible for supporting the delivery of technical and health and safety compliance. Working closely with the Technical team the BSA for Compliance will manage the logging of information and tasks on concept to ensure statutory compliance and effective completion of tasks. They will also be responsible for tracking the completion of audit tasks across the business and for the tracking of health and safety documentation such as risk assessments.

This role will include a variety of tasks including:

  • Develop close working relationships with internal customers and service providers to fully understand the business
  • Present all out puts of the Business Support team accurately, to a high standard and in a timely fashion
  • Work closely with all teams to ensure a smooth and seamless service
  •  Provide World Class Service in all aspects of the role

Main Duties:

Compliance

All aspects of our QSHE support processes including:

  • Provide updates, monitoring & input to the businesses QSHE systems
  • Monitor all centre Risk assessments, method statements and toolbox talks to ensure review and updated
  • Support the centres Health and Safety and Fire personnel with correspondence, reporting  and data input
  • Ensure Fire Inspections are completed on time and in accordance to schedule
  • INFO EXCHANGE

    • Soft Services - Asset Compliance
    • Technical Services - Asset Compliance
    • Update Insurance Claims
     

    TENANTS - IN ACCORDANCE WITH TSM / MM

    • Ensure New Retailer Paperwork is completed
    • Ensure Meter Readings are completed
     

    ENERGY

    • Ensure readings are completed on CR Sheet and loaded onto info exchange
     

    PROCUREMENT

    • To raise all purchase orders for the centre - once the budget has been reviewed to ensure that the spend is in line with budgetted parameters
    • To send the PO once authorised to the vendor
    • Ensure that the Po when sent to the vendor is BCC'd to the relevant manager
    • To obtain the appropriate signatures from the business unit departments and ensure correct authority for processing all documentation.
    • Maintain appropriate filing system for purchase orders
    • Assist with processing of payments with regard to vendor invoices.
     
    • Any other duties requested considered appropriate to your abilities, including duties which would not normally be associated with your job title
    • Essential:

    • Excellent Customer Service skills, with previous experience of dealing with internal and external clients
    • Polite, professional, articulate, outgoing and a confident communicator (both written and verbal)
    • A high level of interpersonal skills and a willingness to work as part of a team
    • Ability to prioritise workload and meet the daily demands of the team either working alone or as part of a team
    • Computer literate in Microsoft Office applications, skills in Excel, Word and mail merge are of particular importance
    • Adaptable and flexible whilst working in a busy multi skilled office environment
    • Excellent attention to detail and presentation
    • Understanding the need for confidentiality when dealing with both internal and external information
    • Desirable:

    • Deadline driven accounts environment experience and or previous experience of working in a Technical Administration environment
    • IOSH Qualification

    To apply, please follow this link: https://ecentral.europa-services.co.uk/accessselect.recruitintu/Recruitment/VacancyDetails.aspx?VacNo=5133

     

     

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